Human Resources Assistant

Location: Downtown Indianapolis

Posted: May 20, 2026

The Archdiocese of Indianapolis is seeking a detail-oriented and service-focused Human Resources Assistant to support the daily operations of the Human Resources Office. This role plays a key part in delivering high-quality HR support to parishes, schools, agencies, and internal offices.
The Human Resources Assistant performs a wide range of responsibilities, including administration of employee leaves and accommodations, maintaining HR systems and workflows, supporting compliance efforts, and assisting in the development and implementation of HR processes and resources. This position also provides consultation and training support to lay leaders and serves as a resource for HR-related questions.
While the role includes significant work within the HRIS and payroll systems, it also supports critical HR programs and processes beyond those platforms.

Key Responsibilities

  • Administer employee leave programs (FMLA, ADA, and Archdiocesan policies) and serve as the primary point of contact for employees and supervisors
  • Generate and analyze ad-hoc reports using the HRIS/payroll system
  • Prepare and distribute HR communications such as newsletters, updates, and reference guides
  • Conduct regular audits of employee benefits (health, life, retirement) to ensure accuracy in enrollments, billing, contributions, and payroll deductions
  • Consult with parishes, schools, and agencies on HR policies and assist with policy alignment and addendum creation
  • Review and approve employee data changes within the HRIS (demographics, tax updates, etc.)
  • Support payroll processes, including calculation and review of vacation and contract payouts
  • Maintain and update HR website content
  • Serve as a back-up for HR team members to ensure continuity of operations
  • Administer tuition reimbursement requests
  • Identify and correct missing or inaccurate employee data
  • Recommend improvements to HR processes, communications, and systems
  • Assist in implementing standardized HR and payroll policies across all locations
  • Support compliance with federal and state employment laws (FLSA, FMLA, ADA, ACA, Workers’ Compensation, etc.)
  • Assist with preparation and submission of required regulatory filings (EEO-1, ACA reporting, Medicare filings, etc.)
  • Provide general administrative support (phone coverage, document processing, file management, and inquiries)
  • Attend meetings and complete additional duties as assigned

Qualifications

  • Strong attention to detail and organizational skills
  • Ability to manage multiple priorities and workflows effectively
  • Excellent communication and customer service skills
  • Ability to handle sensitive and confidential information with discretion
  • Experience with HRIS/payroll systems preferred
  • Knowledge of employment laws and HR practices is a plus

Why Join Us?

This role offers the opportunity to support the mission-driven work of the Archdiocese while contributing to the success of HR operations serving a wide network of parishes, schools, and agencies. You’ll be part of a collaborative team dedicated to providing excellent service and continuous improvement.

How to Apply

Please submit your resume and cover letter to: James Audley, jaudley@archindy.org.

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