Human Resources Specialist – Retirement Programs (Lay Employees & Clergy Benefits)

Location: Downtown Indianapolis

Posted: September 8, 2025

About Us 
The Archdiocese of Indianapolis serves more than 120 parishes, schools, and ministries across central and southern Indiana. Guided by our mission and a commitment to serve, we provide resources and support that help our communities grow socially, educationally, and spiritually. We value collaboration, integrity, and compassion. We strive to create a workplace where every employee feels respected, supported, and inspired by purpose. 

Position Summary

Are you passionate about helping others navigate their retirement journey? Do you thrive in a role where precision, compassion, and continuous learning intersect? The Archdiocese of Indianapolis is seeking a dedicated Human Resources Specialist to administer retirement and benefits programs for lay employees and clergy. This is a meaningful opportunity to grow your expertise in retirement plans, including pensions and 403(b)/401(k) plans while contributing to a values-driven, collaborative HR team.

Key Responsibilities

Retirement & Pension Administration

  • Support 403(b) auto-enrollment and manual enrollment processes
  • Process and review 403(b) distributions and respond to related inquiries
  • Administer pension benefit calculations and prepare distribution paperwork for lay and priest plans
  • Gather and verify data to determine pension eligibility and ensure accuracy

Clergy Benefits & Reimbursements

  • Administer reimbursements for Medicare Part B, Medical/Dental/Vision, and Long-Term Care (LTC)
  • Serve as a trusted resource for clergy navigating their benefits

Benefits Continuation & HR Operations

  • Manage continuation of benefits: send offers, calculate payments, and track receipts
  • Maintain Form I-9 compliance and upload documentation into HRIS
  • Coordinate HR/payroll changes and ensure accurate Payroll Action Forms
  • Track and file performance appraisals for Catholic Center employees
  • Administer tuition reduction program

Additional Responsibilities

  • Prepare supplemental insurance reports and billing (AUL)
  • Support planning and execution of the annual Employee Recognition Luncheon
  • Provide professional, courteous service to employees, clergy, retirees, and applicants
  • Respond promptly to email, voicemail, and mail inquiries
  • Maintain accurate personnel files and update HR forms and policies
  • Perform other duties as assigned

Qualifications & Requirements

Skills & Abilities

  • Strong learning acumen and ability to quickly grasp complex benefit structures
  • Exceptional organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities with flexibility and responsiveness
  • High level of discretion and confidentiality
  • Commitment to the mission and values of the Catholic Church

Education & Experience

  • Bachelor’s degree in Human Resources or related field preferred
  • Prior experience in HR or benefits administration required
  • Proficiency in Microsoft Office Suite
  • Must comply with the Archdiocese of Indianapolis Code of Conduct
  • Completion of Child Safety Training and successful background screening required
  • Valid driver’s license required

Compensation/Benefits 

  • Hourly Rate: $23.00 – $24.32 (equivalent to approximately $45,400-48,100 annually for a full-time work week). 
  • Work-Life Balance: 4-day work week (Monday-Thursday, 8:00 a.m-5:30 p.m.) 
  • Insurance: Health and dental insurance. 
  • Retirement: plan with employer contributions. 
  • Culture: supportive, mission-driven work environment. 

How to Apply

If you're ready to bring your retirement program expertise to a mission-driven organization, we invite you to apply! Please submit your cover letter and resume to: James Audley, HR Generalist, jaudley@archindy.org.

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